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Raw Materials Administrator - Food ingredients - 1st shift

Coppell, TX 75019

Posted: 01/09/2026 Job Number: 280192 Pay Rate: 24.00

Job Description

Join our Advance Services team! We’re currently hiring a Raw Materials Administrator in the Coppell area. This unique role offers advancement opportunities, on-the-job training, excellent pay, and more!

Description:
The Raw Materials Administrator is responsible for managing the receiving of Deliveries and  supplying  production  with  all  require  materials; as  well  as  managing  the computer inventory  management  process  and  take  weekly  inventories.  They act as  part  of  the warehouse management team and assist the Receiving Supervisor in the daily running of the Warehouse when needed. Assist in the creation and follow-up of raw material purchase orders.
  • Enter and maintain raw material data in ERP/MRP systems, including receipts, stock movements, and supplier information.
  • Assist with invoice matching and submit paperwork to finance for processing.
  • Greet and check in truck drivers using the Bitam system (or equivalent).
  • Verify incoming truck/trailer and seal numbers against shipping documents before unloading.
  • Inspect arriving trailers to ensure cleanliness, integrity, and compliance with safety and hygiene standards.
  • Create and complete reception forms for all incoming shipments.
  • Coordinate with warehouse staff to confirm receipt, proper labeling, and correct storage of materials.
  • Prepare and file documentation such as material specifications, Certificates of Analysis (CoA), and Safety Data Sheets (SDS).
  • Ensure all relevant documentation is attached to raw material samples for the QA department.
  • Check documentation accuracy for incoming shipments and report discrepancies to the Senior Administrator or QA.
  • Maintain organized records for audits, inspections, and internal reference.
  • Support physical inventory counts and help resolve discrepancies.
  • Ensure cleanliness and organization of raw material storage areas in coordination with warehouse staff.
  • Perform general administrative tasks including scanning, filing, reporting, and inventory updates.
  • Communicate with procurement, quality, and production teams to support daily raw material needs
  • Must be able to prepare raw materials for production on a daily and weekly basis according to the schedule plan
Qualifications
  • High school diploma or equivalent required
  • Associate or bachelor’s degree in supply chain, logistics, business administration, or related field preferred
  • 1–3 years of experience in inventory control, warehouse operations, or raw material handling (preferably in manufacturing, food, or pharmaceutical industries)
  • Experience with ERP/MRP systems (e.g., SAP, Oracle, NetSuite) preferred
  • Familiarity with quality assurance documentation (CoAs, SDSs) is an asset
  • Proficiency in ERP/MRP systems and Microsoft Excel (pivot tables, VLOOKUPs, etc.)
  • Basic understanding of inventory management principles
  • Knowledge of safety and hygiene standards related to raw material storage and handling
  • Capable of multitasking and prioritizing tasks in a fast-paced environment
  • Ability to lift moderate weights and navigate warehouse environments
  • Willingness to work flexible hours if needed (e.g., during deliveries or physical inventory counts)
  • Forklift knowledge of how to drive it a plus
  • Bilingual (English/Spanish) a plus.

Why work for Advance Services, Inc.
  1. Advance Services is for and about people; we are your employment specialists.
  2. Enjoy our easy application process.
  3. You NEVER pay a fee!
  4. Weekly pay.
  5. Fun Safety and attendance incentives.
  6. Health Benefits to keep you and your family healthy.
  7. PTO so you have time for yourself.
  8. Great Referral Incentives.
  9. Advance Services partners with the top companies in the area!
Apply for this job by clicking the apply button.  You will be directed to our website.  
Please select a branch near you or call/text our office at 817-918- 1758.
Stop in and see our experienced, friendly staff at 1908 Central Dr, Suite A, Bedford, TX 76021.
Advance Services is an equal-opportunity employer.#456

 

Job Requirements

ERP/MRP systems and Microsoft Excel (pivot tables, VLOOKUPs, etc.). Experience with ERP/MRP systems (e.g., SAP, Oracle, NetSuite) preferred
Familiarity with quality assurance documentation (CoAs, SDSs) is an asset. Prepare certificates of Analysis (CoA), and Safety Data Sheets (SDS).
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About Coppell, TX

Ready to kickstart your career in beautiful Coppell, Texas? This vibrant city, centrally located in the heart of the DFW metroplex, offers a perfect blend of big-city amenities and small-town charm. With easy access to major highways, top-notch schools, stunning parks like the Grapevine Lake, and a thriving job market, Coppell is an ideal place to grow both personally and professionally. Explore job listings in this dynamic area today and discover why Coppell's lively arts scene, diverse culinary offerings like the renowned Hard Eight BBQ, and nearby attractions like the Toyota Music Factory and the AT&T Stadium make it an irresistible destination for job seekers looking to advance their careers in a warm and welcoming community.