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Ottumwa, IA 52501

Posted: 12/23/2025 Job Number: 279488

Job Description

We are seeking an energetic and detail-oriented part-time Front Desk Receptionist/Office Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your organizational skills and office management expertise will keep daily operations running smoothly, supporting various administrative functions with efficiency and enthusiasm. This paid position offers an exciting opportunity to develop your office skills while contributing to a positive workplace atmosphere.

Responsibilities

Greet visitors warmly, manage check-in procedures, and direct them appropriately
Operate multi-line phone systems with professionalism, demonstrating excellent phone etiquette
Handle incoming calls, screen inquiries, and provide accurate information or direct calls to the appropriate team members
Manage appointment scheduling and calendar coordination using Google Workspace or Microsoft Office tools
Perform data entry, filing, and maintain organized records for easy retrieval
Assist with clerical tasks such as proofreading documents, preparing correspondence, and managing mail distribution
Support office management duties including supply inventory, basic bookkeeping using QuickBooks, and maintaining a tidy workspace
Flexible within the hours of Monday-Friday 8:00am-4:30pm, working 20 hours a week

Qualifications

2 years Proven office experience with strong organizational and time management skills
Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with multi-line phone systems and excellent phone etiquette
Bilingual abilities are highly desirable to serve diverse client needs effectively
Familiarity with clerical tasks such as data entry, filing, proofreading, and customer support functions
Strong interpersonal skills with a friendly demeanor and professional appearance
Previous experience as a receptionist or administrative assistant in medical or dental settings is a plus
Personal assistant or office management experience is advantageous but not required

Join us to be a key part of a vibrant team where your organizational talents and customer service skills will shine! This role offers an engaging environment where you can grow your administrative expertise while making a meaningful impact every day.

If this sounds like the job for you, please visit advanceservices.com to fill out an application or come see our staff in person at 824 Albia Rd, Ottumwa IA 52501 641-954-8053

Advance Services Inc is an equal opportunity employer

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About Ottumwa, IA

Ready to embark on an exciting career journey in Ottumwa, Iowa? Discover enticing job opportunities in this vibrant city nestled in Wapello County. Ottumwa boasts a friendly community, a rich cultural scene with the renowned Bridge View Center hosting various events, and a taste of Iowa's culinary delights at local eateries like Appanoose Rapids Brewing Company. Explore the Ottumwa Art Center or catch a show at the historic Ottumwa Civic Center Theater. With close proximity to stunning parks like Greater Ottumwa Park and opportunities for outdoor adventures along the Des Moines River, Ottumwa offers a charming backdrop for professional growth. Start your job search today and experience the enchanting blend of career possibilities, cultural experiences, and outdoor beauty that Ottumwa has to offer.